The role of signatures in documents at Universitas Ciputra follows clear document identification guidelines. The action starts from the department submitting the document, which is responsible for formulating or making the initial submission. After that, the immediate superior of the department is in charge of checking the document. This vetting process may involve more than one person, depending on the organizational structure.

In addition, the relevant department that owns the process must be aware of every step that occurs. For example, in the submission of goods, the Project Manager (PM) must be informed. Once checked and acknowledged, the document will be submitted to an indirect superior or other individual authorized to approve. This approval is done in accordance with applicable rules, regulations, or decrees, which may involve more than one person.

The final step is the ratification or establishment of the document. This is the responsibility of the highest leadership of the organization or an individual who has the authority in accordance with the scope of the applicable decision. This authorization also follows the regulations, SOP, or other provisions that have been set. Each stage in this process is important to ensure that document management runs well and according to procedures.