Location: Universitas Ciputra Surabaya
Department: Teaching & Learning Innovation Centres
Responsibilities:
- Coordinate schedules, arrange meetings, and distribute updates and reports to ensure effective communication and collaboration among team members.
- Prepare regular financial and administrative reports to track project expenses and progress.
- Organize events by ordering materials, requisitioning meeting venues, coordinating meals, sending invitations, and managing other logistical details.
- Ensure office supplies are adequately maintained by monitoring inventory levels and collaborating with related units.
- Prepare regular reports on expenses and office budgets to support financial planning and decision-making.
- Correspond with related departments and stakeholders to facilitate information sharing and coordinate project activities.
- Manage filing documents, including meeting minutes, financial reports, and other relevant materials, to ensure easy access and retrieval.
- Provide technical support for team members, especially in secretarial duties, to optimize workflow efficiency.
Qualifications:
- Bachelor’s degree in Business Administration, Education, or a related field
- Proven experience in administrative roles, preferably in a higher education or project management setting.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Excellent communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders.
- Proficiency in Microsoft Office suite and other relevant software applications.
- Attention to detail and accuracy in financial reporting and data analysis.
- Ability to work independently and collaboratively as part of a team.
Application Process: Interested candidates are invited to submit their application, including a cover letter, curriculum vitae (CV) and copies of academic certificates to tlc@ciputra.ac.id
Please indicate “Publication&Function Officer- Application” in the subject line of the email. Only shortlisted candidates will be contacted for an interview.
Application Deadline: 30 April 2024